Chapter Records
Recordkeeping
To keep good records, a chapter needs to find a permanent location to store the records such as the chapter sponsor's office or a file drawer in the English department. The chapter secretary, treasurer, and the historian are responsible for maintaining chapter records. Some of the records a chapter should keep are:
- New member enrollment records (do not keep new member applications, especially if there is any information related to the applicant's academic record)
- Correspondence
- Chapter meeting minutes
- Bank account statements
- Induction ceremony and award banquet programs
- Documents related to chapter activities such as fundraisers and service projects
- Journals and newsletters
- Any awards or honors the chapter may have received
- Chapter history